Position Description: Booking Officer

Role of the Booking Officer
Hiring Community or Recreation facilities.
  • Take bookings or provide an answering service for people wishing to hire the facility
  • Liaise with the Committee members in the acceptance of bookings
  • Maintain a diary of facility bookings
  • Respond to requests for information on the hire of the facility
  • Ensure users/hirers complete a hire agreement and make them aware of the associated terms & conditions of hire
  • Ensure appropriate public liability insurance is in place for all hirers
  • Levy fees in accordance with Council’s Pricing Policy (fees and charges)
  • Receipt all fees paid in the facility receipt book
  • Coordinate with the Treasurer to reconcile receipts with cash deposits
  • Issue keys to hirers as required and maintain a register of keys issued and returned.
  • For a special event such as a State/National Championship Council requires three months notice. Please contact Council’s Events Staff on 49210449 to determine if a special event application is required.
  • Provide Council with the annual usage of the facility
  • Ensure all cleaning and maintenance does not conflict with existing hire arrangements
  • Community Halls only – Inspect the facility after all functions to ensure the building is clean and not damaged and return the Bond to the hirer

Page Last Updated: 29 May 2014