Position Description: Booking Officer

Role of the Booking Officer

Hiring Community or Recreation facilities.

Responsibilities

• Take bookings or provide an answering service for people wishing to hire the facility
• Liaise with the Committee members in the acceptance of bookings
• Maintain a diary of facility bookings
• Respond to requests for information on the hire of the facility
• Ensure users/hirers complete a hire agreement and make them aware of the associated terms & conditions of hire
• Ensure appropriate public liability insurance is in place for all hirers
• Levy fees in accordance with Council’s Pricing Policy (fees and charges)
• Receipt all fees paid in the facility receipt book
• Coordinate with the Treasurer to reconcile receipts with cash deposits
• Issue keys to hirers as required and maintain a register of keys issued and returned.
• For a special event such as a State/National Championship Council requires three months notice. Please contact Council’s Events Staff on 49210449 to determine if a special event application is required.
• Provide Council with the annual usage of the facility
• Ensure all cleaning and maintenance does not conflict with existing hire arrangements
• Community Halls only – Inspect the facility after all functions to ensure the building is clean and not damaged and return the Bond to the hirer

Page Last Updated: 29 May 2014